Application To Verify Commercial Documents

All export cargoes to the Republic of the Sudan by ship and plane are required to obtain verification of export documents from embassies of Sudan or its accredited consulates abroad prior to arrival in Sudan. The following is the procedure for obtaining verification of export and other commercial documents from the Consular Section of the Sudan Embassy in Japan.

Acceptance of Documents

10:00 am -12:00 pm Monday – Friday except (Official Holidays) .

Delivery of Documents

10:00 am -12:00 pm on or after the date of visa issue. Processing time for visa applications may take AT LEAST there days.

Required Documents

Completed Application Form

One original completed application form by each document, which needs to be verified, should be submitted.

* A blank application form can be down loaded here. — Verification Application Form (PDF File)

Documents Needed To Be Verified

One each of original and copy of documents, which are needed to be verified, should be submitted.

The documents are required to obtain verification from the Chamber of Commerce and Industry prior to submitting application.

Fees for Verification Verification fees for commercial documents are accordingly described below. Applicants are requested to pay appropriate fees in cash at the time of application. Verification fees are subject to change without notice.

Authentication

領事認証(*1)

Certificate of Origin 

 

原産地証明書

gratis

 

 

 

 

Employment Contract

 

雇用(労働)契約書

6,000

Medical Certificate

 

医師診断書

6,000

Medical Certificate

& Analysis Certificate (1 set)

 

医師診断書と検査証明書(１セット)

32,000

Letter of Authorization/ Proxy/

Power of Attorney

 

委任状

22,000

Radiation-Free Certificate

 

放射線検査証明書

11,000

Certificate of Commercial Products

(eg.
pharmaceutical product, etc.)

 

商業製品に関する

証明書(例:医薬品)

22,000

Commercial Contracts

(Business
agreements between companies)

 

法人間の契約書

32,000

Company Registration

 

商業登記簿謄本

32,000

Articles of Incorporation

 

定款

32,000

Commercial Invoice

 

インボイス

(商業送り状)

0.5%
of I/V value + 600

Certificates of commercial matters other than
listed

 

上記に含まれない

その他商業関連書類

22,000

(Stamp Fee JPY600 included)

(*1)         With exception of “Certificate of Origin”, all documents submitted for authentication must be ratified by Department of Consular Affairs, Ministry of Foreign Affairs of Japan prior to submission to Sudan Embassy.

(*2)         The Embassy will also accept certification by the Chamber of Commerce and Industry for “Certificate of Origin”.

 

Please also submit a copy of the original document for Embassy’s record

Notes

The Consular Section of the Sudan Embassy in Japan cannot accept application to verify export and other commercial documents by mail. However, proxy application is permissible, provided that documents are accompanied by the Sudan Embassy’s designated application forms being described above.

Please bring exact amount of cash to cover the cost.